In this tutorial you will learn everything about the relationships between sales, statements and exporting sales to accounting.
## General
All sales entered in Travelmanager are exported to an external accounting program via the accounting query.
## Point of sale accounting
Point-of-sale accounting is used to evaluate cash register sales and the associated payments. Note the difference between the payment date and the invoice date: sales flow into the point of sale accounting according to the payment date, into the accounting query according to the invoice date.
## Accounting
Sales are output based on the invoice date. The invoice date can be different from the payment date, which means that the totals for a certain period can differ in the accounting query and the point of sale statement.
## Agency sales
Agency sales also flow into the accounting export, depending on the setting. You can find more information on this in the tutorial for agencies.
## Revenue account and cost center
The following attributes are relevant for the export to accounting:
- Revenue account
- Invoice date
- point of sale
- Cost center (optional)
Revenue account
The revenue accounts are entered system-wide in the system parameters in table form and assigned to the individual sales items and lines.
Invoice date
The invoice date is assigned when the transaction is settled and can be adjusted (depending on authorization) for correction purposes during payments.
Point of sale
The points of sale are also entered system-wide in the system parameters in table form. Each sales transaction is assigned a point of sale, which is automatically assigned in the backend according to the user's selection or according to their specifications in the user settings. The point of sale for online sales is permanently stored in the settings.
Cost center (optional)
Optionally, you can define cost centers for the evaluation in accounting, which are also maintained system-wide in the system parameters.
## Postings
The postings are included in the accounting export by invoice date. The revenue accounts and cost centers (optional) of the postings are defined centrally in the line management in the "Accounting" tab.
The settings in the line must be available when the query is executed. Subsequent changes to or deletion of posted elements in the line management can result in the sales made no longer being able to be read out correctly.
## Individual sales
The revenue accounts and cost centers for retail sales items are maintained centrally in retail sales item management and read out from there. Changes to the settings in the article also retroactively affect sales already stored.
## Agency sales
Depending on the setting, the agency sales with the invoice date flow individually into the accounting export or are ignored in the export. You can find more information on this in the "Agency" tutorial.
## Export
The export of sales can either be grouped and totaled or each sale can be exported individually. You can find the grouping options in the settings under the "Accounting" menu item.
The export takes place as an Excel file and can be fully automated. Please get in touch with your contact person for this.